Effective Date: 27th October 2025

Who We Are

The Soma Room – Montrose (“we”, “us”, “our”) is operated by Intelligent Home Systems Ltd (Company No. SC232306), based at Tarkwa, 3 Broomfield Road, Montrose, Angus, Scotland DD10 8SZ.
You can contact us at hello@montrosesomaroom.co.uk or by phone on 07834 896046.

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Purpose of This Policy

This Privacy Policy explains how we collect, use, and protect your personal data when you visit www.montrosesomaroom.co.uk

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What Information We Collect

We may collect:

• Personal identifiers (name, email, phone number, address)

• Appointment and payment details

• Health information (only where voluntarily provided as part of a consultation)

• Technical data (IP address, browser type, pages visited, cookies) 

 

How We Use Your Data

• We use your personal information to:

• Manage bookings and provide requested services

• Respond to enquiries and send appointment reminders

• Process payments and issue receipts

• Maintain business records for legal and tax compliance

• Improve our services and website functionality

• We will never sell or share your personal data for marketing purposes.

 

Lawful Basis for Processing

We process data under the following legal bases:

• Contractual necessity: to fulfil bookings and services

• Legal obligation: record-keeping and tax compliance

• Consent: where health or optional data is provided voluntarily

 

Data Retention

Personal data is retained only as long as necessary for business, legal, or accounting purposes. Client notes are securely stored for up to seven years, after which they are deleted or anonymised.

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Cookies

Our website may use cookies for analytics and functionality. You can manage cookie settings in your browser.

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Updates to This Policy

We may update this policy periodically. The latest version will always be available on this website.